types of office equipments, 7 Types of Office Equipment

types of office equipments

7 Types of Office Equipment You Need for Your Business

Office equipment is essential for any business, whether it is a small home office or a large corporation. Office equipment helps you perform various tasks efficiently, such as communication, documentation, printing, scanning, and more. In this article, we will discuss the seven types of office equipment you need for your business and how they can benefit you.


A computer is the most basic and important office equipment you need. A computer allows you to access the internet, use various software applications, store and process data, and communicate with your clients and colleagues. You can choose from different types of computers, such as desktops, laptops, tablets, or smartphones, depending on your needs and preferences.


A printer is another essential office equipment that enables you to produce hard copies of your documents, reports, invoices, contracts, and other materials. A printer can also print labels, stickers, flyers, posters, and banners for your marketing purposes. You can opt for a laser printer or an inkjet printer, depending on the quality and speed you require.


A scanner is a device that converts physical documents into digital images that you can store, edit, or share electronically. A scanner can help you reduce paper clutter, save space, and protect your documents from damage or loss. You can use a scanner to scan receipts, invoices, contracts, photos, IDs, and other documents. You can also use a scanner to scan barcodes or QR codes for inventory management or payment processing.


A copier is a machine that makes duplicates of your documents quickly and easily. A copier can help you save time and money by avoiding the need to print multiple copies of the same document. You can use a copier to make copies of your reports, proposals, presentations, newsletters, and other documents. You can also use a copier to enlarge or reduce the size of your documents.

Fax Machine

A fax machine is a device that sends and receives documents over a telephone line. A fax machine can help you communicate with your clients and partners who prefer or require faxing as a mode of communication. You can use a fax machine to send and receive contracts, orders, invoices, confirmations, and other documents. You can also use a fax machine to send and receive signatures electronically.


A telephone is a device that allows you to make and receive voice calls over a network. A telephone is one of the most common and convenient ways of communication in the business world. You can use a telephone to talk to your clients, suppliers, employees, and other stakeholders. You can also use a telephone to conduct conference calls, video calls, or webinars.


A shredder is a device that destroys unwanted or confidential documents by cutting them into small pieces. A shredder can help you protect your privacy and security by preventing identity theft, fraud, or espionage. You can use a shredder to dispose of your old receipts, bills, statements, contracts, tax records, and other sensitive documents.

These are the seven types of office equipment you need for your business. By investing in these office equipment, you can improve your productivity, efficiency, quality, and professionalism in your work.

Types of Office Equipment and Their Global Demand

Office equipment is essential for any business to function efficiently and productively. Office equipment includes various items such as furniture, computers, printers, scanners, stationery, and more. In this blog post, we will discuss the types of office equipment and their global demand trends.

According to a report by Fortune Business Insights, the global office supplies market size was USD 127.3 billion in 2020 and is projected to reach USD 149.4 billion by 2028, growing at a CAGR of 1.9% . The report identifies the following product types of office supplies:

Desk Supplies: These include pens, pencils, erasers, rulers, staplers, paper clips, sticky notes, and other items that are used on a desk for writing or organizing documents.

Filing Supplies: These include folders, binders, dividers, labels, envelopes, and other items that are used for storing or mailing documents.

Binding Supplies: These include paper punches, laminators, binding machines, binding covers, and other items that are used for creating professional-looking documents or presentations.

Computer/Printer Supplies: These include ink cartridges, toner cartridges, paper, cables, mouse pads, keyboards, webcams, speakers, and other items that are used for operating or enhancing computers or printers.

Others: These include whiteboards, calendars, clocks, calculators, shredders, laminating pouches, and other miscellaneous items that are used for office purposes.

The global demand for office equipment is influenced by various factors such as the growth of the corporate sector, the adoption of remote working models, the emergence of IoT-based office stationeries , the increasing preference for online ordering , and the availability of different types of office equipment . Some of the key regions that contribute to the global office supplies market are North America, Europe, Asia Pacific, Latin America, and the Middle East and Africa .

The global office supplies market is expected to witness moderate growth in the coming years due to the changing work patterns and consumer preferences amid the COVID-19 pandemic. The pandemic has reduced the demand for traditional office supplies such as paper products and printers due to the shift to digital platforms and the lack of in-office presence . However, the pandemic has also increased the demand for home office equipment such as desks, chairs, monitors, headphones, and routers due to the rise of work from home style.

In conclusion, office equipment is a vital part of any business environment that helps in performing various tasks and activities. The types of office equipment vary depending on the needs and preferences of the users. The global demand for office equipment is driven by various factors such as technological advancements, online shopping trends, corporate sector expansion, and remote working models. The global office supplies market is expected to grow at a steady pace in the future with some challenges and opportunities arising from the COVID-19 pandemic.







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